CEDIA EXPO 2012 Exhibitor Frequently Asked Questions

Monday	September 3	7:00 a.m. – 10:00 p.m. (Reserved for 300 sq. ft. and over)
Tuesday	September 4	7:00 a.m. – 10:00 p.m.
Wednesday	September 5	7:00 a.m. – 9:00 p.m.

What are the move-out hours?

Saturday, September 8 beginning at 5:00 p.m.

How do I get listed in the official Show Directory?

Every exhibitor as of July 13, 2012 will be included in the printed version of the Show Directory. Exhibitors are encouraged to update the information to be printed in the Directory online prior to July 13, 2012. If an exhibitor does not update the listing, only the company name and contact information as it appears on your contract will be listed in the Directory, not under any product categories.

What do I do with my registration code?

To log in to password protected exhibitor information, exhibitors will need the registration code. This registration code, along with the booth number, will allow access to the Show Directory Listing System, CEDIA EXPO Housing and Online Exhibitor Registration.

Are badges mailed?

No. Badges are not mailed prior to EXPO. All badges must be picked up in Exhibitor Registration onsite.

Interested in Exhibiting at CEDIA EXPO 2012?

New exhibitors will have the opportunity to reserve an exhibit space starting Monday, October 14, 2011.

How can I find out about booth availability?

Click here to view the floor plans, available booths, and to reserve an exhibit space. If you have any questions or need assistance, please contact Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129.

Is there a deadline to exhibit?

No, there is no deadline to sign up to exhibit. However, once all exhibit spaces have been reserved, we only accept waiting list requests. Any exhibitors who reserve an exhibit space after July 13, 2012 will not be included in the printed Show Directory.

What if I want a larger space than what is available?

You will need to submit your request to be added to the Better Space Waiting List to Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129. However, you must already have a booth space reserved. When cancellations/booth movement occurs, exhibitors on this waiting list will be contacted in order of priority points and according to size/location preferences. If an exhibitor declines a space offer, it will be offered to the exhibitor next on the list.

What do I need to do to reserve exhibit space?

1. Review the online floor plan

2. Select your booth space preferences from those available

3. Click the link to complete the Space Application Form online or click here to download the pdf version

What is the cost of a booth space?

Prices	Member	Non-Member
Square feet	Cost per square foot	Cost per square foot
100-300	$25.00	$33.00
301-700	$23.00	$30.00
701-1000	$20.00	$26.00
1000+	$17.00	$22.00
Sound Room	$15,500	$17,500

What is included in the cost of the booth space?

Black pipe and drape, if in a booth type other than an island
Company listing in Show Directory: print*, online, PDA beaming station
* Exhibitor will only be in printed version if reserve a space prior to July 13, 2012. If after this date, listing will only be in online version available.
Four (4) free exhibitor badges per 100 square feet of exhibit space
Four (4) free setup badges per 100 square feet of exhibit space
Unlimited free guest passes to provide to clients and electronic systems contractors
Access to pre-show and post-show attendee mailing list
Discounted hotel rooms through the exhibitor block

What other items may I need to purchase?

Item	Description
Carpeting	All exhibitors must have some form of floor covering. Exhibitors that do not bring their own flooring typically rent from Champion Exposition Services. Please refer to the Exhibitor Manual to order.
Electricity	Show Management does not provide electricity. Please refer to the Exhibitor Manual to order.
Exhibitor Appointed Contractor (EAC)	EACs are contracted by the exhibitor to set up or tear down an exhibit space. Third-party contractors must provide a certificate of insurance to CEDIA and Champion Exposition Services.
Lead Retrieval	It is recommended that all exhibitors rent a Lead Retrieval unit to collect and store sales leads. Please refer to Exhibitor Manual.
Material Handling	If you ship a booth to the warehouse or directly to the Center, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. The final cost is based on the weight of your freight. Please refer to the Exhibitor Manual to complete required forms.
Pipe & Drape	Black pipe and drape is provided to all exhibitors with at least one back wall. The backdrape is 8' high and the siderail is 3' high.

When is my balance due?

25% deposit is due November 30, 2011*
50% is due by February 8, 2012
25% is due by May 23, 2012

* If you sign up for booth space after November 30, 2011, your 25% deposit is due within 30 days. The remaining February and May payment schedules still apply. If you sign up after February 8, 50% is due within 30 days and the remaining 50% is due by May 23. If you sign up after May 23, 100% is due within 30 days.

How many free exhibitor badges will I receive?

Each exhibitor is given four (4) free exhibitor badges and four (4) free setup badges per 100 square feet. Exhibitor badges are good during setup, show hours and teardown. Setup badges are good during setup and teardown only.

What if I need more than the free number of badges?

Exhibitors may purchase additional badges online via the Exhibitor Registration area. Each badge (exhibitor or setup) is $10.

Advertising & Sponsorship Opportunities

If I want a pre-show mailing list, how do I get this?

The EXPO 2012 pre-show and post-show mailing lists are available between July 2, 2012 and October 31, 2012. These lists are available only to EXPO 2012 exhibitors and at no charge. These lists include all pre-registered attendees who have opted in to receiving exhibitor emails, mailings. Full contact information (i.e. address, phone, fax, email, registration type) is included. The pre-show list is updated weekly prior to the show and available in Excel format. To receive the list, please contact Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129 to receive the list-use agreement form and the mailing list.

How can I promote my company at CEDIA EXPO?

Contact Tom Bewsey, Director of Corporate Accounts, at 800-669-5329 x176 or tbewsey@cedia.org for sponsorship information.

Questions? Contact CEDIA’s Tradeshow Department:

	Ashley Sorenson Tradeshow Coordinator 317-328-4336 x129 asorenson@cedia.org

	Jennifer Roth Tradeshow Manager 317-328-4336 x139 jroth@cedia.org

	Debbie Antrim Director of Tradeshows 317-328-4336 x132 debbiea@cedia.org