We are delighted you are exhibiting at EXPO 2007
in Denver, September 6-9. As in 2006, the overnight rooms,
suites and meeting space will be assigned in order of
your exhibitor priority points. Exhibitors have the opportunity
to reserve up to 5% over the number of overnight rooms
used in 2006. Exhibitors using CEDIA EXPO Housing for the first
time may reserve up
to 10 overnight rooms.
When Rooms May Be Reserved
An email will be sent to the contact person two weeks p rior
and also the day before to confirm the date you may book
rooms for Denver or you may visit CEDIA EXPO Housing to
confirm
the date.
Reserve Room Block Now!
Visit CEDIA EXPO Housing
Please Note: Making reservations
is a three step process. If all three steps are not completed
by your assignment date listed on the welcome page, all rooms will be automatically released.
Step 1 – Block rooms
Step 2 – Reserve each room in someone’s name
Step 3 – Select “Send reservations to CEDIA EXPO
Housing” button
Complete all 3 Steps by your assignment date or the rooms you block will automatically be cancelled
Critical Housing
Information
Changes of any kind or a cancellation of a reservation will
be assessed the cancellation/change/name substitution fee,
which will be charged to the credit card on file. “No
Show” fees will be charged following EXPO, if applicable.
You are permitted to make changes, name substitutions, and
cancellations in writing for your reservations
until August 24, 2007, by going online at www.cedia.org/expo or by fax to 317-578-0621. The following fees apply.
| Critical Dates |
Cancellation/Changes/
Name Substitutions |
No Show |
| Beginning June 4, 2007 |
$15 |
N/A |
| August 1 – August 15, 2007 |
$25 |
N/A |
| August 16 – Sept. 10, 2007 |
$50 |
$50 |
When a change or cancellation is made there are a number of administrative tasks that follow in order to assure the request is handled properly. Most importantly, is the verification of the hotels list of reservations. The list is manually reviewed for accuracy and corrected with the hotel. This process must be repeated each time a reservation is changed or cancelled. Hotel systems are not flexible enough to confirm only changed and cancelled reservations, making this a very time consuming process. While hotels have been instructed not to take cancellations/changes some do, which puts you at risk of having your reservation changed back to match what we have in our system. Since you have elected to use the housing system, we have an obligation to you to make sure your reservation matches our system. Therefore, fees are applicable regardless if you call the hotel directly, make them online or call us.
Additional hotel penalties may apply for cancellations 72 hours prior to your arrival date, early departures, and "No Shows." Verification of these charges directly with the hotel is recommended.
Maps/Hotel Rates
Downtown Denver
Metro Denver
Hotel Rates
Questions
Call 877-307-0325 or 317-472-3939. Also you may email questions
to CEDIAHousing@conventionmanagers.com.
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