CEDIA EXPO 2011 Exhibitor Frequently Asked Questions
General Information:
When does registration open for EXPO?
Registration will open June 1, 2011. Stay tuned for more information!
What are the show hours?
Thursday |
September 8 |
9:00 a.m. – 6:00 p.m. |
Friday |
September 9 |
9:00 a.m. – 6:00 p.m. |
Saturday |
September 10 |
9:00 a.m. – 5:00 p.m. |
What are the move-in hours?
Monday |
September 5 |
7:00 a.m. – 10:00 p.m. (Reserved for 300 sq. ft. and over) |
Tuesday |
September 6 |
7:00 a.m. – 10:00 p.m. |
Wednesday |
September 7 |
7:00 a.m. – 9:00 p.m. |
What are the move-out hours?
Saturday, September 10 beginning at 5:00 p.m.
How do I get listed in the official Show Directory?
Every exhibitor as of June 10, 2011 will be included in the printed version of the Show Directory. Exhibitors are encouraged to update the information to be printed in the Directory online prior to June 10, 2011. If an exhibitor does not update the listing, only the company name and contact information as it appears on your contract will be listed in the Directory, not under any product categories.
What do I do with my registration code?
To log in to password protected exhibitor information, exhibitors will need the registration code. This registration code, along with the booth number, will allow access to the Show Directory Listing System, CEDIA EXPO Housing and Online Exhibitor Registration.
Are badges mailed?
No. Badges are not mailed prior to EXPO. All badges must be picked up in Exhibitor Registration onsite.
When will I receive my Exhibitor Manual?
The exhibitor manual has been sent to all exhibitor main contacts and will be posted online at www.cedia.org/expo
Interested in Exhibiting at CEDIA EXPO 2011?
How can I find out about booth availability?
All exhibit space to be located in one hall. Click here to view the floor plans and available booths. To reserve an exhibit space, please complete the Space Application Form and fax to 317-735-4012. If you have any questions or need assistance, please contact Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129.
Is there a deadline to exhibit?
No, there is no deadline to sign up to exhibit. However, once all exhibit spaces have been reserved, we only accept waiting list requests. Any exhibitors who reserve an exhibit space after June 10, 2011 will not be included in the printed Show Directory.
How large of a space may I reserve if I am a new exhibitor?
New exhibitors are allowed a maximum of 600 square feet of exhibit space. Exhibitors may request to be added to the Better Space Waiting List for larger space or a better location.
What if I want a larger space than what is available?
You will need to submit your request to be added to the Better Space Waiting List to Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129. However, you must already have a booth space reserved. When cancellations/booth movement occurs, exhibitors on this waiting list will be contacted in order of priority points and according to size/location preferences. If an exhibitor declines a space offer, it will be offered to the exhibitor next on the list.
What do I need to do to reserve exhibit space?
1. Download the Space Application Form
2. Review the online floor plan
3. Select your booth space preferences from those available. (Please note at this time, booths spaces are filled on a first-come, first-serve basis.)
4. Fax in complete Space Application Form to Ashley Sorenson at 317-735-4012
What is the cost of a booth space?
Prices |
Member |
Non-Member |
Square feet |
Cost per square foot |
Cost per square foot |
100-300 |
$25.00 |
$33.00 |
301-700 |
$23.00 |
$30.00 |
701-1000 |
$20.00 |
$26.00 |
1000+ |
$17.00 |
$22.00 |
Sound Room |
$15,500 |
$15,500 |
What is included in the cost of the booth space?
- Black pipe and drape, if in a booth type other than an island
- Company listing in Show Directory: print*, online, PDA beaming station
* Exhibitor will only be in printed version if reserve a space prior to June 10, 2011. If after June 10, 2011, listing will only be in online version available. - Four (4) free exhibitor badges per 100 square feet of exhibit space
- Four (4) free setup badges per 100 square feet of exhibit space
- Unlimited free guest passes to provide to clients and electronic systems contractors
- Access to pre-show and post-show attendee mailing list
- Discounted hotel rooms through the exhibitor block
What other items may I need to purchase?
Item |
Description |
Price |
Carpeting |
All exhibitors must have some form of floor covering. Exhibitors that do not bring their own flooring typically rent from Champion Exposition Services. Please refer to the Exhibitor Manual to order. |
$168.75 for standard 9’ x 10’ |
Electricity |
Show Management does not provide electricity. |
$112 for 5 amps (550 watts)/ 120 volts |
Exhibitor Appointed Contractor (EAC) |
EACs are contracted by the exhibitor to set up or tear down an exhibit space. Third-party contractors must provide a certificate of insurance to CEDIA and Champion Exposition Services. |
$0 ($150 Waived for 2011) |
Lead Retrieval |
It is recommended that all exhibitors rent a Lead Retrieval unit to collect and store sales leads. Please refer to Exhibitor Manual. |
Starts at $350 based on rental options |
Material Handling |
If you ship a booth to the warehouse or directly to the Center, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. The final cost is based on the weight of your freight. Please refer to the Exhibitor Manual to complete required forms. |
$65.00 and up per 100 lbs (200 lb. minimum charge per shipment) |
Pipe & Drape |
Black pipe and drape is provided to all exhibitors with at least one back wall. The backdrape is 8' high and the siderail is 3' high. |
Included for all standard in-line booths |
* All rates at standard amount. May be less if purchase in prior to Advance Order deadline.
** Custom Exhibit Rental Units are available through Champion Exposition Services, starting at $1404.00 for a 10x10 space. Please refer to the Exhibitor Manual for more information.
When is my balance due?
25% deposit is due January 28, 2011*
50% is due by April 8, 2011
25% is due by July 22, 2011
* If you sign up for booth space after January 28, 2011, your 25% deposit is due within 30 days. The remaining April and July payment schedules still apply. If you sign up after April 8, 50% is due within 30 days and the remaining 50% is due by July 22, 2010.
How many free exhibitor badges will I receive?
Each exhibitor is given four (4) free exhibitor badges and four (4) free setup badges per 100 square feet. Exhibitor badges are good during setup, show hours and teardown. Setup badges are good during setup and teardown only.
What if I need more than the free number of badges?
Exhibitors may purchase additional badges online via the Exhibitor Registration area. Each badge (exhibitor or setup) is $10.
Advertising & Sponsorship Opportunities
If I want a pre-show mailing list, how do I get this?
The EXPO 2011 pre-show and post-show mailing lists are available between July 1, 2011 and October 31, 2011. These lists are available only to EXPO 2011 exhibitors and at no charge. These lists include all pre-registered attendees who have opted in to receiving exhibitor emails, mailings. Full contact information (i.e. address, phone, fax, email, registration type) is included. The pre-show list is updated weekly prior to the show and available in Excel format. To receive the list, please contact Ashley Sorenson at asorenson@cedia.org or 800-669-5329 x129 to receive the list-use agreement form and the mailing list.
How can I promote my company at CEDIA EXPO?
Contact Tom Bewsey, CEDIA’s Sponsorship Sales Coordinator, at 800-669-5329 x176 or tbewsey@cedia.org for sponsorship information.
Questions? Contact CEDIA’s Tradeshow Department:
 |
Ashley Sorenson Tradeshow Assistant 317-328-4336 x129 asorenson@cedia.org |
 |
Jennifer Roth Tradeshow Manager 317-328-4336 x139 jroth@cedia.org |
 |
Debbie Antrim Director of Tradeshows 317-328-4336 x132 debbiea@cedia.org |
